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Payroll and Administration

Offer

Here are some basic advantages accruing from outsourcing the payroll and personnel management:

  • Reducing the company’s operating costs related to a payroll and personnel department (no need to invest in tools and competences)
  • Guarantee of respecting the changing provisions of labour law, Social Security, and personal income tax
  • Transfer of responsibility to the outsourcing company
  • The obligatory liability insurance of the external entity
  • Guarantee of confidentiality of payroll data and of not disclosing the data within the company
  • Security of data storage (back-up, antivirus software, security procedures)
  • Meeting deadlines for submitting documents and making payments after hiring employees
  • Day-to-day consulting in the area of labour law, Social Security, and personal income tax

SR Polska’s Payroll and Personnel Department has been for years supporting its Clients by professionally going through the calculation of remunerations and keeping the personnel documentation.

A high quality of services, a broad range of competence, and practical knowledge of up-to-date legal provisions, as well as many years’ experience enable SR Polska to adjust its offer to Clients of very diversified business profiles and to propose tested methods of cooperation.

We are experienced in carrying out outsourcing contracts at different stages of progress, from servicing the payroll and personnel of a newly-established entity, through taking over an existing outsourcing, all the way to substituting the HR departments within companies.

We adjust the range of our services to the size and needs of the Client.

PAYROLL ADMINISTRATION – an Example of Range of Services

  • Calculating the remunerations as provided by the law and the remuneration policy
  • Settling the work time on the basis of electronic readers or paper documentation kept by the Client
  • Accounting for periods of sick leave and keeping the benefit documentation
  • Conducting the activities related to an attachment of earnings
  • Settling remunerations payable under civil-law contracts, management contracts, and settling remunerations of management board members
  • Completing the monthly and annual forms concerning advances withheld on personal income tax (PIT-4R, PIT-8AR, PIT-11, PIT-40)
  • Completing the monthly and annual ZUS forms (ZUS DRA, ZUS RCX, ZUS RSA, ZUS ZZA, ZUS IWA, the annual statement of withheld Social Security contributions financed by the employee)
  • Registration at the Social Security ZUS and removal from ZUS of employees, family members, and persons hired under civil-law contracts (ZUS ZUA, ZUS ZZA, ZUS ZIUA, ZUS ZWUA)
  • Completing the monthly and annual forms required for the State Fund for Rehabilitation of the Disabled PFRON
  • Reporting on remunerations as required by the Central Statistical Office GUS
  • Preparing reports concerning remuneration costs of particular departments
  • Preparing payroll listings for internal reporting / the shareholder
  • Calculating provisions for periods of leave
  • Issuing employment and remuneration certificates
  • Signing documents in the name of the Client
  • Making bank transfers of remunerations, ZUS contributions, personal income tax, and PFRON contributions (guarantee of full confidentiality of payroll data)
  • Help and support during inspections carried out by ZUS and tax authorities
  • Preparing documentation for retirement and pension purposes (ZUS RP-7)
  • Consultations on day-to-day personnel and payroll matters
  • Consulting in the area of labour law, Social Security, and personal income tax

And also:

  • Completing the formalities related to seconding employees abroad (form A-1)
  • Settling remunerations, taxes, and Social Security during a secondment of an employee abroad
  • Settling tax and Social Security contributions on remunerations of foreigners seconded to Poland
  • Requesting ZUS and tax authorities to issue certificates of no arrears on ZUS contributions and personal income tax
  • Requesting ZUS and tax authorities to issue interpretations concerning doubtful matters (different and sometimes contradictory opinions of tax authorities, Social Security ZUS, and of Labour Inspectorate on the same or similar matters)
  • Amending ZUS returns for previous years, before SR Polska took over the payroll management, and amending ZUS returns due to the exceeded 30th multiple of the base for retirement insurance and pension insurance

Day-to-day cooperation with a tax adviser enables our staff to consult tax provisions and to refer to updated legal documents and interpretations.

KEEPING PERSONNEL FILES – an Example of Range of Services

  • Taking over the Client’s personal files or preparing the personal files if such documentation was never kept previously
  • Keeping and completing the personnel documentation on a day-to-day basis
  • Preparing standard employment contracts, appendices, agreements, terminations, employment certificates and other documents related to the hiring process, the employment relationship, and to the termination of an employment contract
  • Preparing documents related to penalties and rewards
  • Determining rights to severance benefits and compensations
  • Preparing the documentation related to bailiff seizures
  • Possibility of preparing a bilingual version of personnel documents (Polish-French and Polish-English)
  • Issuing recommendations for preliminary, periodic and preventive medical check-ups, and monitoring check-up dates
  • Assuring constant cooperation with a firm specializing in occupational safety BHP and running training courses in BHP, preparing the documentation related to professional risks, the documentation related to accidents at work, on the way to work, etc.
  • Determining the number of days of vacation available and keeping vacation records
  • Reporting on staff data as required by the Central Statistical Office GUS
  • Preparing reports and listings related to staff
  • Help and support during an inspection carried out by the National Labour Inspectorate
  • Preparing work policies, remuneration policies, and Entity’s Fund for Social Benefits policies
  • Consulting and help in solving problems in the area of labour law

We are ready to help you in Polish, French, and English.

Katarzyna Holubiuk

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ADDRESS

SR Polska Sp. z o.o.

ul. Tytusa Chałubińskiego 8/32nd floor

00-613 Warsaw

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SR Polska Sp. z o. o. © 2020 | SR Polska Sp. z o. o. | ul. Chałubińskiego 8, 00-613 Warsaw | Number KRS 0000247061 | Sąd Rejonowy dla M. St. Warszawy w Warszawie, XII Wydział Gospodarczy Krajowego Rejestru Sądowego | Kapitał Zakładowy 54 000,00 PLN w całości wpłacony | NIP: 701-000-41-09 | © All rights reserved SR Polska 2020 | Realizacja dronology.pl

Cookie/Ciasteczka

Co to jest plik „Cookie”?

„Cookies” (Ciasteczka) są to pojedyncze, małe pliki tekstowe, wysyłane przez odwiedzane strony internetowe i pobierane na komputerze użytkownika. Informacje zawarte w tych plikach pozwalają na odczytanie informacji w nich zawartych jedynie przez stronę, która je utworzyła. Tym samym strona internetowa nie może mieć dostępu do innych plików znajdujących się na komputerze użytkownika.

W jakim celu strony internetowe należące do SR Polska korzystają z plików cookie?

Pliki „cookie” używane na naszych stronach internetowych umożliwiają odpowiednią personalizację wyświetlanych na stronie informacji i zaprezentowanie treści dostosowanej do potrzeb użytkownika.

Czy mogę zrezygnować z akceptowania cookies?

Czynności związane z przechowywaniem i wysyłaniem ciasteczek są obsługiwane przez przeglądarki internetowe i są niewidoczne dla użytkownika. Większość używanych przeglądarek domyślnie akceptuje Ciasteczka. Jednakże użytkownik, może ustawić tak przeglądarkę, by móc odrzucać prośby o przechowanie ciasteczek w ogóle lub wybranych ciasteczek. Można to zrobić za pomocą ustawień w przeglądarce. Zanim zdecydujesz się zmienić domyślne ustawienia pamiętaj jednak, że wiele Ciasteczek pomaga podniesieniu wygody korzystania ze strony. Wyłączenie Ciasteczek może mieć wpływ na to jak będą się wyświetlać nasze strony w Twojej przeglądarce.

Jak wyłączyć obsługę ciasteczek?

Dla przeglądarki Firefox:

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  2. Następnie wybierz panel Prywatność.
  3. Z menu rozwijanego elementu Program Firefox: wybierz opcję: będzie używał ustawień historii użytkownika.
  4. Zaznacz Akceptuj ciasteczka, by włączyć, odznacz, by wyłączyć obsługę ciasteczek.
  5. Wybierz okres przechowywania ciasteczek:
    a) Przechowuj: aż wygasną – ciasteczko zostanie usunięte po osiągnięciu daty wygaśnięcia, która jest określana przez witrynę wysyłającą
    ciasteczko.
    b) Przechowuj: do zamknięcia programu Firefox – ciasteczka przechowywane na komputerze będą usuwane przy zamknięciu Firefoksa.
    c) Przechowuj: pytaj za każdym razem – za każdym razem, gdy witryna próbuje wysłać ciasteczko, przeglądarka wyświetli monit z prośbą
    o podjęcie decyzji w sprawie przechowywania ciasteczka.
  6. Naciśnij przycisk OK, by zamknąć okno opcji

Więcej o ustawieniach przeglądarki Firefox

Dla przeglądarki Google Chrome:

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  3. Kliknij Pokaż ustawienia zaawansowane.
  4. W sekcji Prywatność kliknij przycisk Ustawienia treści.
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Dla przeglądarki Internet Explorer 9:

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Więcej o ustawieniach przeglądarki Internet Explorer 9

Personal data protection - information clause

According to Art. 13 sec. 1-2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (general regulation on data protection) (hereinafter referred to as “GDPR”), I inform you that:

The administrator of your personal data is SR Polska Sp. z o.o. ul. Tytusa Chałubińskiego 8, 00-613 Warsaw, entered into the Register of Entrepreneurs kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS number 0000247061. The personal data provided to us will be processed in accordance with art. 6 sec. 1 lit. b) GDPR in order to perform the concluded contract, for the purpose of recovering receivables in the event of a claim or for contact purposes.

Right to object.

At any time, you have the right to object to the processing of your data, processed for the purpose and on the basis of the above. We will cease to process your data for these purposes, unless we are able to demonstrate that there are valid, legally justified grounds that override your interests, rights and freedoms, or your data will be necessary for us to possibly establish, assert or defend claims.

The data will be stored for the period necessary for the proper performance of the contract, until the claims under the contract become time-barred, but no longer than 5 years until the end of the financial year (maximum almost 6 years) after its completion due to the requirements of accounting law and tax regulations .

Your data may be shared with other entities when such an obligation results from the provisions of law, when it is the legitimate interest of the Data Administrator or when you consent to it, as well as entities in the field of accounting and IT services, which the written entrustment agreement was concluded with.

According to the GDPR, you have the right to:

access to your data and receive a copy of it
rectify (correct) your data
request removal, restriction or objection to their processing
data portability
lodge a complaint with the supervisory authority
Providing data is voluntary, but refusal to provide it may hinder or prevent the proper performance of the contract.

I would like to inform you that I do not make decisions in an automated manner and that your data is not profiled.

Your personal data is not transferred outside the European Economic Area.

Legal basis for the processing of personal data

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (Journal of Laws EU L 119 of 04/05/2016, page 1) – hereinafter referred to as the GDPR Regulation.

Personal Data Administrator

The administrator of personal data (hereinafter: “Administrator”) is SR Polska Sp. z o. o. | ul. Chałubińskiego 8, 00-613 Warsaw | KRS number 0000247061 | District Court for the capital city of St. Warszawy in Warsaw, 12th Commercial Division of the National Court Register

Contact details

As an Administrator, we have not appointed a data protection officer. In all matters relating to the processing of personal data by us and the exercise of rights related to data processing, you can contact the following e-mail address: srpolska@srpolska.pl or in writing to the following address: SR Polska Sp. z o. o. | ul. Chałubińskiego 8, 00-613 Warsaw.

Data processing

Purpose of data processing

conclusion and performance of the contract and provision of services in accordance with the contract,
for the Administrator’s marketing purposes, including profiling for marketing and analytical purposes,
for marketing purposes, including analytical and profiling of third parties, including the Administrator’s partners,
possibly for the purpose of pursuing claims related to the contract / services provided with you.

The basis for data processing

the necessity of data processing to conclude and perform the contract,
consent granted, and in some cases (e.g. contact for consent) also the legitimate interest of the Administrator,
consent, if consent is not given, personal data is not processed for this purpose,
the necessity of processing to implement the legitimate interest of the Administrator; the Administrator’s legitimate interest is the possibility of pursuing claims.
The specific purpose and basis of processing are provided in a separate information addressed to data subjects.

Security of personal data

In order to ensure the integrity and confidentiality of data, the Administrator has adopted a Data Protection Policy which comprehensively defines the rules for the protection of personal data. Procedures allowing access to data only to authorized persons and only to the extent necessary due to the tasks performed by them have also been implemented.

The administrator uses organizational and technical solutions to ensure the registration of operations on personal data and the traceability of persons performing these operations.

The Administrator exercises due diligence that entities cooperating with him guarantee the application of appropriate security measures in each case when they process personal data on behalf of the Administrator.

The administrator conducts risk analysis on an ongoing basis and monitors the adequacy of the data security applied to the identified threats.

The period for which the data will be stored

Your personal data will be stored until the claims for the contract / provision of services are time-barred or until the obligation to store data resulting from legal provisions expires, in particular the obligation to store accounting documents regarding the contract.

Where we process personal data based on the justified interest of the Administrator, your personal data will not be processed for a specific purpose if you object to such processing.
If we process data based on your consent, personal data will be processed until it is withdrawn.

Data recipients

The data may be transferred to entities processing personal data at the request of the Administrator, including IT service providers, entities processing data for the purpose of debt collection, and an accounting company, where such entities process data on the basis of an agreement with the Administrator and only in accordance with our instructions. In addition, all our employees and associates who have access to your personal data have been individually authorized to process this data and have been instructed about their obligations to protect the privacy of our clients.

Transferring data outside the EEA

The collected personal data will not be transferred to recipients located in countries outside the European Economic Area (European Union countries and Iceland, Liechtenstein and Norway).

Rights of the data subject

You have the right to access your data and the right to request rectification, deletion and processing restrictions. If the basis for the processing of your personal data is the Controller’s legitimate interest, you may object to the processing of your personal data. In particular, you have the right to object to processing for direct marketing purposes, including profiling and for analytical purposes.

To the extent that the basis for the processing of your personal data is consent, you have the right to withdraw your consent. Withdrawal of consent does not affect the lawfulness of the processing which was carried out on the basis of consent before its withdrawal.
To the extent that your data is processed in order to conclude and perform a contract / provide services or processed on the basis of consent – you also have the right to transfer personal data. In this case, you will receive your personal data from us in a structured, commonly used and machine-readable format. You can send this data to another data controller.
You also have the right to lodge a complaint with the supervisory body dealing with the protection of personal data.
Providing personal data in connection with the concluded contract / services provided on its basis is voluntary, but necessary to conclude and perform the contract – without providing personal data, it is not possible to conclude a contract / provide services.
Providing personal data for marketing purposes is voluntary.
Change of the Privacy Policy

The Administrator reserves the right to change this Policy by publishing a new version of the Policy on the Website.

This website uses cookies, thanks to which our website may work better.

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Cookie/Cookies

What is a “Cookie”?

“Cookies” are single, small text files sent by visited websites and downloaded on the user’s computer. The information contained in these files allows the information contained in them to be read only by the party that created them. Thus, the website cannot access other files on the user’s computer.

For what purposes do websites belonging to SR Polska use cookies?

Cookies used on our websites enable the appropriate personalization of the information displayed on the website and presentation of content tailored to the user’s needs.

Can I opt out of accepting cookies?

Activities related to storing and sending cookies are handled by web browsers and are invisible to the user. Most of the browsers used accept Cookies by default. However, the user can set the browser to be able to reject requests to store cookies altogether or selected cookies. This can be done using the settings in your browser. Before you decide to change the default settings, however, remember that many cookies help improve the convenience of using the website. Disabling cookies may affect the way our websites are displayed in your browser.

How to disable cookies?

For Firefox:

At the top of the browser window, press the Firefox button (in Windows XP, click the Tools menu) and select Options.
Then select the Privacy panel.
From the drop-down menu for Firefox: select an option: will use your history settings.
Check Accept cookies to enable, uncheck to disable cookies.
Select the storage period for cookies:
a) Store: until they expire – the cookie will be deleted after reaching the expiry date, which is determined by the sending site
cookie.
b) Store: until Firefox is closed – cookies stored on the computer will be deleted when Firefox is closed.
c) Store: ask me every time – every time the site tries to send a cookie, the browser will display a prompt asking
to decide on the storage of cookies.
Press the OK button to close the options window
More about Firefox settings

For Google Chrome:

Click the Chrome menu on the browser toolbar.
Choose Settings.
Click Show Advanced Settings.
In the Privacy section, click the Content Settings button.
In the Cookies section, you can change the following cookie settings:
a) Default cookie blocking
– Blocking all cookies: select Block attempts to put data from websites on your computer. Remember this is a setting
prevents most sites that require login from working.
– Blocking only third party cookies: select the Ignore exceptions check box and block the creation of third party cookies.
Selecting this check box will reject third-party cookies from the site, even if the site has stayed
added to the Exceptions list and can create cookies on your computer.
b) Default allowing cookies
If you want to allow both your own and third-party cookies, check Allow local data.
To accept only your own cookies, select the Block all third-party cookies without exception check box.
More about Chrome browser settings

For Internet Explorer 9:

In the browser window, click the Tools button, and then click Internet Options.
Click the Privacy tab, then under Settings, move the slider to the highest position to block all cookies, or to the lowest position to allow all cookies, and then click OK.
More about Internet Explorer 9 settings